Speed-to-lead
When a lead comes in from an ad, a form or a missed call
Then they get a reply in under a minute, land in your CRM tagged by source, and are offered a time to talk.
Leads in. Calls booked. Nobody copy‑pasting in between.
I'm Rahul Jha. I set up the CRM, funnels and automations behind agencies in the US and Australia, so your team spends its hours on clients instead of admin.
- When A lead fills in your Facebook ad form
- Then Contact and deal created in your CRM, tagged by source
- Then Text and email go out within 60 seconds
- Result A call lands on your calendar
Where your team's week actually goes
- New leads wait in an inbox until someone happens to notice them.
- Onboarding a client means the same copy-paste steps, every single time.
- Monday mornings disappear into building client reports by hand.
- Your CRM says one thing, the spreadsheet says another, and Slack says a third.
- Your tools are connected to each other through one person's memory.
What I build
Each of these is a workflow: something happens, and the right things follow without anyone having to remember them.
Client onboarding
When a new client signs
Then the invoice, intake form, project board, Slack channel and kickoff invite are created for you.
Client reporting
When it's Monday morning
Then every client gets their numbers in a clean report, and you get a short list of accounts that need attention.
CRM setup and cleanup
When your pipeline doesn't match how you actually sell
Then I rebuild the stages, fields and automations around your real process, and move your data across.
White-label builds
When you sell automation to your own clients
Then I build it under your brand, and your clients never hear my name. [Confirm you offer white-label, or delete this block]
Tools I work in
- GoHighLevel
- HubSpot
- Zapier
- Make
- n8n
- Airtable
- Slack
- Google Workspace
[Replace with the tools you actually use]
How a project runs
You always know what's being built, what it costs and when it's done.
-
Audit call
Thirty minutes. You walk me through how leads and clients move through your agency today. I tell you what I'd automate first, and what I wouldn't.
-
Blueprint
A written map of every workflow and the tools involved, with a price, before any building starts. [Fixed price? Confirm]
-
Build and test
I build inside your accounts, test with real data, and keep you posted in a shared channel as each piece goes live.
-
Handover
Recorded walkthroughs and plain-English docs, so your team can run it and change it. [Your support terms after launch]
Recent work
[One line on who you've worked with, e.g. how many agencies, which niches]
[Agency type and location, e.g. "8-person PPC agency, Sydney"]
- Problem
- [What was broken or slow before you]
- What I built
- [The workflows and tools, in one or two lines]
- Result
- [A measured result, e.g. "lead reply time down from 4 hours to 2 minutes"]
[Second client]
- Problem
- [Problem]
- What I built
- [What you built]
- Result
- [Result with a number]
[Third client]
- Problem
- [Problem]
- What I built
- [What you built]
- Result
- [Result with a number]
[A real quote from a client, two or three sentences]
Your photo
4:5, at least 800px wide
4:5, at least 800px wide
About me
I'm Rahul. [How long you've done this work and how you got into it, in two sentences]
I work with agency owners who are good at selling and delivering, and tired of being the glue between their tools. My job is to make the boring parts of your agency run on their own, and to leave you with systems your team understands.
[Where you work from and your live hours, e.g. "Calls overlap with US mornings and Australian afternoons"]
Questions agency owners ask
How do you price projects?
[Fixed price per project, monthly retainer or hourly, and a typical range if you're comfortable sharing it]
Do I need to buy new tools?
Usually not. I'd rather connect what you already pay for than sell you a new stack. If a tool is holding you back, I'll say so in the blueprint and explain why.
Can you work white-label for my clients?
[Yes or no, and how it works]
What happens if something breaks after launch?
[Your support terms: how long, how fast you respond, what it costs]
Do I get access to everything you build?
Yes. Everything is built in your accounts, so you own it. The handover docs cover how each workflow works and how to change it.
Tell me where your hours go
Book a call and we'll look at one workflow in your agency together. If automating it won't pay for itself, I'll tell you.
[Send me your booking link (Calendly, Cal.com or GoHighLevel) and I'll connect this button]